I often work with businesses or organizations that do not have formal training or experience in media outreach. I'm delighted that they consider media outreach as part of their overall business strategy.
However, reaching out to the media isn't about telling them all the great things you're doing and expecting them to cover it. The media, like all of us, like to learn new things or share something new and interesting with their audience.
One of the easiest ways (and not always the best - but that's for another post) is to draft and send out a press release. When writing a press release there are a few things to keep in mind:
1) What is my story?
You need a story. Having a business - any business - is not a story. Creating jobs for a low-income neighborhood through an innovative program might be a story.
2) The media wants to be a resource for their readers, listeners and viewers. Think about that reader, listener and viewer – what would she want to know? Why should she
care about your story? Answering these questions will help you formulate the story angle for the media.
3) Can I include a
compelling quote? If so, write one! The more “quotable,” the better! If you use a quote, make sure to include the person’s title.
4) Which categories of media outlets are you
targeting with the release?
5)
Think about your follow-up. You must call or email to pitch your story, too. Sometimes you’ll get lucky and a member of the media will love your release and call you for more information. But, usually, you have to call and pitch it as well. And then continue to follow-up!
Another Tip: Keep your release to
one page if at all possible. You’ll have the best chance of it getting read when it’s simple and concise. If the reporter wants to learn more, she’ll have your contact information on the top and will know how to contact you.
Happy Press Release Writing!